Our HTGF Portfolio of startups offers excellent opportunities and is always hiring talented people.
PXL Vision
We are looking for a proactive and well-organised Office & Executive Assistant to support our daily business operations. In this role, you will be at the heart of ensuring the smooth running of the office, providing personal assistance to our CEO and COO and handling client billing coordination.
This is a part-time position (60%) that offers a broad variety of tasks, close collaboration with different teams and high flexibility. Ideal for those who want to gain experience in a tech environment.
Provide administrative support to CEO and COO, including calendar coordination, travel arrangements, meeting preparations and general administrative tasks
Support with document preparation and follow-ups on internal projects and deadlines
Support client invoicing processes: preparing invoices, tracking payments and following up with clients when needed
Collaborate with our finance and sales team to ensure smooth and accurate billing cycles
Oversee office supplies, orders and inventory management
Ensure office cleanliness, organisation and functionality (liaising with service providers as needed)
Manage office access, key distribution and security-related coordination
Act as first point of contact for general office-related matters
Previous experience in office management, executive assistance and/or administrative coordination (experience in more than one area is a plus)
Strong organisational and multitasking skills
Service-oriented mindset with excellent communication skills
Reliable, trustworthy and discreet in handling sensitive information
Comfortable with standard office software (Microsoft Office, Google Workspace, etc.); basic experience with invoicing tools is a plus
Fluent in German and English
Flexible working hours & hybrid location model
You can help shape things with us and fully contribute your creativity
We are enthusiastic, international and a diverse team with a flat hierarchy
Language courses budget and Annual training/further education contributions